Thank you for your interest in selling your food and drinks at the Elizabeth Celtic Festival at Casey Jones Park in Elizabeth, CO. Previously all the info was on papers and mailed out. That information is now listed below and the application and payment method has been converted to online. Please read the information below, submit your application, and then your payment. A Paypal account is NOT REQUIRED as they will process without one. If you need any help with this website, please email webmaster@elizabethcelticfest.org. If you have any questions regarding participation at the festival, please email food@elizabethcelticfest.org.
Food Vendor Info:
Application:
Apply early! Fees increase on June 1. All applications, payments, and deposits must be received by July 1.
Applicants are subject to a review process, but will be notified of acceptance or denial within two weeks of application. If you are accepted, you will receive two invoices via email: one for the booth fee and one for the refundable deposit fee. The Elizabeth Celtic Festival Committee reserves the right to refuse any application. If you do not receive a confirmation or denial email within 2 weeks of application, please email us at food@elizabethcelticfest.org.
Fees/Refunds: See Food Vendor application for fees. Fees and deposits may be paid via PayPal or check.
REQUIRED Deposit: In addition to the booth fee, a refundable $150 deposit is required. The deposit is returned to you following your clean-up on Sunday. Deposits made by check are not processed unless the deposit is forfeited; the original check will either be returned to you or marked void. Deposits made by PayPal will be refunded to the payment account within 48 hours of the end of the festival.
Deposits are forfeited for any of the following:
- You revoke your commitment to attend after July 1
- You do not leave your booth area in an acceptable state
- You close your booth/truck before closing time either day
A no-show without explanation forfeits the entire booth fee and the deposit.
Time Commitment: Food vendors are expected to stay both days. Special exceptions can be made for single days if requested in advance; however, the fee will remain the same. Food vendors staying a single day will be placed at the end of a row to avoid leaving a conspicuous gap.
Food Vendors are required to stay open until 5:00 pm on Saturday and 4:00 pm on Sunday. In the event of dangerously inclement weather (impending hail, tornado, etc.), the Food Vendor Coordinator will decide if early closure is necessary and let you know.
No non-selling vehicles are allowed on grounds Saturday evening in an effort to ensure greater security and avoid possible pedestrian issues. On Sunday, vehicles may enter the grounds to load, but not before 4:30 pm per insurance requirements. Contact the Food Vendor Coordinator if you have questions.
Booth/Truck Requirements:
- Bring everything you need for an outdoor festival. You must provide your own tent(s) or truck, serving tables, etc. Be prepared for Colorado in July…it can be 101° with blazing sun or 50° with wind, rain, and hail (and perhaps all of it in a single day!). Tents must be securely staked to the ground or be weighed down. You must secure your belongings to your own satisfaction. The Festival Committee is not responsible for any losses.
- All vendors shall provide proof of liability insurance and shall maintain such insurance in force during the term of this festival with the “Elizabeth Celtic Festival Committee”, and the “Elizabeth Parks & Recreation Department” listed as additional insured.
- Restrictions on goods sold and booth/truck display:
- The Festival reserves the right to restrict sales or presentation of items deemed inappropriate for a family event.
- No items with slogans, images, or names that could be considered politically charged or blatantly offensive are permitted.
- If you have questions concerning requirements, please contact us PRIOR TO festival time.
Electricity: This is mostly a “primitive” site, with no or limited electricity available. What is available is allocated to vendors and operations as available and as needed. If you are a food vendor that DOES need electricity, please email the Food Vendor Chairman at food@elizabethcelticfest.org. Generators are prohibited on Festival grounds. Inverters may be allowed if the decibel rating is less than 60db at idle but must be cleared in advance with the Food Vendor Coordinator first prior to application acceptance.
Because we have ongoing music and dance competitions, please do not broadcast any music at your booth/truck.
Pets: Non-certified service dogs are strictly prohibited unless you receive a pre-approved exception. If you are an overnight registered participant via Clans, Artisans/Merchandise Merchants/Vendors, Living History, Animals of the British Isles, or are a registered Committee Volunteer and wish to discuss an exception, please email Animals@ElizabethCelticFest.org. Exceptions will be handled by 72 hours prior to the first day of the festival as our volunteers will be busy on the grounds and unavailable to process exceptions. Without an exemption, please understand that your animal will not be allowed.
Smoking Restrictions. You are welcome to smoke in your car or at our designated smoking area by the baseball diamond, as directed by the Elizabeth Fire Marshall. Please note that Elbert County is frequently under strict fire bans in the summer. We appreciate everyone’s cooperation.
Check-in & Set-up Times: We highly recommend that you check-in and set-up on Friday. To avoid traffic jams with food trucks and trailers, the food vendor coordinator will schedule you a time to pull in on Friday. Check-in Saturday morning begins at 7:00 am, however, all non-selling vehicles must be off the grounds by 8:30 am per insurance requirements.
Check-in Location: The main entrance to Casey Jones Park (off Hwy. 86 and next to the Pavilion Building) is the Loading Gate access point for all exhibitors who arrive within off-load time periods. This entrance is closed to all non-emergency traffic from 8:30 am on Saturday until closing time on Sunday.
Check-In Procedures: You will be greeted at the Hwy. 86 Loading Gate entrance during Check-In times by a cheerful volunteer, who will have your check-in packet. You must check-in with a Festival volunteer before driving up to your site to off-load.
You will receive 4 entry wristbands for each day and 1 parking pass. Additional wristbands can be purchased at the Front Gate. You will need to pay the regular parking fee for additional vehicles. Once you have off-loaded, park your vehicle in the Main Parking Lot off County Road 17 (see Parking). Please off-load and move any non-selling vehicles off-grounds as quickly as possible so we can avoid congestion on the grounds.
If you are interested in camping overnight during the festival, contact camping@elizabethcelticfest.org
Late Check-in: If you are running late, you will be asked to proceed directly to the Main Parking Lot off County Road 17. You will need to find the Food Vendor Coordinator before setting up your booth or off-loading any of your supplies. Our insurance coverage requires pedestrians only 30 minutes prior to the Festival start time, so vehicle movement (even food trucks) cannot be allowed on the grounds after 8:30 am either Saturday or Sunday morning.
Check-Out: Please leave your site and near vicinity as clean or even better than it was when you arrived. Thanks!
Parking:
All vehicles and trailers not required for food preparation must be parked off-grounds during the Festival. As soon as you off-load, we ask that you move your vehicle off-grounds as soon as possible. For your convenience, the Main Gate (pedestrian entrance) is open for access to Main Parking Friday evening until 9:00 pm, and Saturday morning before 8:30 am. Outside of those times, exit the park using the Loading Gate entrance.
To get to the Main Parking entrance, exit the Loading Gate by turning left onto Hwy 86. Drive west to County Road 17, then turn right and travel north on 17 for a short distance. Main Parking is on your right. Please park away from the gate near County Road 17, so spectators can park close to the gate and enjoy a shorter walk. Happy spectators are more likely to stay longer and shop more!
Legal Responsibilities: The Elizabeth Celtic Festival assumes no responsibility for any losses, damages, or injuries. Each vendor must secure their belongings and merchandise to their satisfaction. The Elizabeth Celtic Festival makes no warranties, either implied or expressed, regarding the numbers of spectators or other conditions of selling, and each vendor participates at their own risk. All vendors must comply with state tax remittance regulations. Our location just outside the Elizabeth city limits excludes us from local remittance. All food vendors must comply with health regulations, as overseen by the Elbert County Health Department. Appropriate forms will be sent via email for you to return to us before June 15th.
Questions?: Please visit our website ElizabethCelticFest.org for additional information or email the festival directly at food@elizabethcelticfest.org.
Application: